Appointment Scheduling – Automated Memory Jogger

The Appointment Scheduling feature of the Virtual PBX system allows not only your employees to set reminders for important appointments and events; it also allows you to automatically contact your customers with reminders as well.

If Reminded, They Will Come

The benefits of the Appointment Scheduling feature include:

• Customer Appointments – the system will automatically dial customers who have an appointment and play a pre-recorded message to remind and confirm appointments
• Employee Appointments – employees can schedule their own important dates and times into the system and be prompted with a reminder
• Efficient Follow Up – The automated system eliminates wasted time by staff making the phone calls
• Reduce Missed Appointments – Many appointments are often missed if the patient or customer does not receive a reminder prior to the appointment date

How It Works

The Appointment Scheduler is a wonderful, time-saving tool for busy offices that deal with multiple daily appointments. The automated system can dial each customer or patient and remind them of a scheduled appointment. A pre-recorded message is played for the recipient that includes the details of the appointment including time and date. Because many appointments are made in advance, people often fail to show up as scheduled. Using the automated Appointment Scheduler, your company will save money on those missed appointments as well as saving on the cost of postage and materials used to mail reminder cards or letters.

Employees also have the advantage of scheduling their own appointments and meeting into the system. They will be reminded of each occasion by an automated phone prompt.